Program Representative

Superior Court   Yakima, WA   Full-time     Administration / Clerical
Posted on September 20, 2022
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The mission of Yakima County Government is to provide accessible, responsive and responsible public service through leadership and teamwork committed to understanding and meeting public needs.

Our Values:

  • Integrity

  • Common Sense

  • Innovation

  • Accountability

Position Data:

Program Representative-U00-H

Regular

Non-Exempt (eligible for overtime)

Overview:

Compensation: $20.63 per hour/40 hours per week, plus benefits
Job Closing Date: October 4, 2022

Yakima County Superior Court is recruiting for a Program Representative. This position plans, develops, and implements procedures to coordinate and assign the daily activities, judicial resources and other related resources with the caseload in Superior Court.

This position requires a typing test with a minimum of 30 net wpm, to be taken online no later than 48 hours after the job closing date.

If you have taken a typing test that meets the minimum required score for this position within the last 12 months, we will use that score without sending an additional link.

Otherwise, you will be sent a testing link via email. Please check your inbox as well as your junk/spam email for a link from onlinetesting@invitations.testgenius.com

If you are unsure if you met the required score, please contact human.resources@co.yakima.wa.us

This recruitment may be used to fill future vacancies that occur within 90 days of the closing of this position. (This excludes Yakima County Sheriff's Office and Department of Corrections)

Responsibilities:

Essential Duties:

Acts as a liaison between the judges, attorneys, and other governmental agencies in coordinating the daily caseload and trial activities of Superior Court. Coordinates calendar-related activities of the Court Administrator’s Office staff in case settings, trials, judicial assignments, and reassignments.

Compiles, prepares, and distributes daily calendar assignments to Superior Court judicial officers, internal staff, other departments and offices.

Coordinates judicial schedules including training, leave, chamber time, visiting judges and other special events in the court. Provides technical information to pro se litigants, attorneys and other associated law and justice agencies regarding the process, policies, and procedures of the Superior Court.

Prepares complex reports and assignments on complicated and intricate cases.

Plans, drafts or updates and implements procedures within the Court Administrator’s Office and makes recommendations to the Court Director regarding changes to procedures for improved efficiencies.

Performs a variety of detailed statistical informational reports for Court Director and Presiding Judge. 

Coordinates calendar dates, prepares, sends, and mails notices to parties, receives confirmation of criminal, civil, domestic and paternity cases as well as other case types, performs other support duties as assigned.

 

Other duties as required.

Education and Experience:

Associate Degree or two-year technical certificate in General Office and Legal Business Practices AND two (2) years of legal or court experience or an equivalent combination of education and experience which provides knowledge, skills, and abilities sufficient to successfully perform the essential duties of the job.

Required:   

  • Valid WA State Driver’s license and proof of insurance, if requested

  • Successful completion of a general employment verification.

  • Working knowledge of MS WORD and EXCEL, keyboarding of 30 WPM

Preferred:

  • Working knowledge of desktop publishing tools

  • Experience with JIS/SCOMIS/Odyssey

Equipment Used:

Desktop computer, telephone, fax machine, copy machine, electric hole punch, stapler, calculator, cell phone, laptop.

Working Conditions:

This position is the key lead position in the Court Administrator’s Office.  There are specific daily deadlines on work performed and a higher level of responsibility with this position.  This position is the direct liaison between the Superior Court judges and the case participants.  This position fields inquiries from the public who may be hostile, at times. 

Environment: travel and multiple work locations.

Physical Demands: bending, carrying, handling, lifting, pulling, pushing. reaching, sitting, standing, walking, fingering, crouching, hearing, talking, and visual acuity.

Intellectual Demands: ability to multitask, confidentiality, ability to work under pressure, ability to articulate and communicate information in conversations, ability to follow written instruction, and ability to follow verbal instruction.

 

This position is rated as Light Work:  Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.  If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time.

 

Knowledge:

  • Practices and principles of project coordination;

  • Office practices and procedures applicable to a court system;

  • Terminology, laws, rules, and regulations related to the Washington State Court system;

  • Operational methods within a court system;

  • Local Court Rules and Washington State JIS applications – specifically SCOMIS, Odyssey;

  • Caseload and file management techniques; and

  • Customer service techniques

 

Skills (and abilities):

  • Using general business office equipment, a personal computer and related software applications including MS WORD and EXCEL;

  • Gathering information, analyzing data, and formulating sound conclusions;

  • Preparing complex reports, documents, and notices;

  • Paying attention to detail and accuracy;

  • Resolving complaints and calming individuals;

  • Complying with laws, rules, and regulations;

  • Developing and implementing procedures for case flow management;

  • Organizing data and events;

  • Establishing and maintaining effective interpersonal relationships with court participants, judges, other staff members, law enforcement, and the public, and;

  • Oral and written communication sufficient to coordinate the superior court calendar

“AN EQUAL OPPORTUNITY EMPLOYER”
Minorities, Females, Protected Veterans and the Disabled are encouraged to apply.


Yakima County ensures equal employment opportunities regardless of a person’s age, color, creed, sensory, mental or physical disability, genetic information, marital status, national origin, political belief, race, religion, sex, sexual orientation, and military status, or any other protected status under federal or state statute.

PAY TRANSPARENCY NONDISCRIMINATION PROVISION
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish the information.

Disabled applicants may request accommodation to participate in the job application and/or selection process for employment. Please contact Human Resources for further information.

Yakima County is a qualified Public Service entity for the Public Service Loan Forgiveness Program. For more information, go to https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service or contact your federal loan servicer.

In compliance with the Immigration Reform and Control Act of 1986, Yakima County will hire only United States citizens and aliens lawfully authorized to work in the United States.

Yakima County is an E-Verify Employer.