Opening Date: June 3, 2022
Salary Range: $6,792 - $8,265 per month
Closing Date: Open Until Filled; First Review Date: 7/11/2022
NATURE OF POSITION
Plan, organize, control and direct City Clerk's office operations; provide information and legislative management services to City Council, staff, and citizens; create and maintain systems to store and retrieve official City documents and records; supervise and evaluate the performance of assigned personnel.
REQUIRED MINIMUM QUALIFICATIONS
Any combination equivalent to bachelor's degree in Public Administration or closely related field and three years increasingly responsible municipal records experience including one year in a lead capacity. Applicants must be able to provide proof of being fully vaccinated for COVID-19 by time of hire.
Certified Municipal Clerk designation. Bilingual in Spanish.
The City of Walla Walla will provide reasonable accommodation to disabled applicants if requested. Please notify the Human Resources office at least 5 days prior to the need.
NOTE: The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained herein may be modified and/or revoked without notice.
THE CITY OF WALLA WALLA COMPLIES WITH TITLE VI, ADA, AND OTHER APPLICABLE FEDERAL CIVIL RIGHTS LAWS AND DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, AGE, DISABILITY, RELIGION, VETERAN STATUS, SEXUAL ORIENTATION, GENDER IDENTITY, OR SEX IN EMPLOYMENT OR THE PROVISION OF SERVICES.
EQUAL OPPORTUNITY EMPLOYER / MINORITIES AND WOMEN ARE ENCOURAGED TO APPLY
General direction and oversight is provided by the Deputy City Manager.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Employees of the City of Walla Walla are expected to model and foster the City’s core values:
Service – Integrity – Collaboration – Equity – Leadership - Community
2. Attend City Council meetings including regular meetings, work sessions, retreats, and special meetings and record proceedings for both in-person and virtual attendees; compose and edit Council meeting minutes.
3. Administer City records management program; plan, organize, evaluate, and direct system to inventory, retrieve, store, index and provide security for City records; maintain and preserve official City records, ordinances, and resolutions.
4. Compose and issue legal notices in compliance with State law.
5. Plan, organize, evaluate, coordinate and direct information and research system; perform research and provide documents and information to City Council, City staff including utilities and general public.
6. Provide support for the City's advisory boards and commissions by supervising application processes, and maintaining membership rosters of boards, commissions, and task forces.
7. Prepare annual recommendations for operating budget for assigned unit; control and monitor expenses within budget; compose, maintain, and issue legal notices for City budget.
8. Coordinate and evaluate services required to support Fire Pension Board in compliance with State law; serve as a member of board and assist in the administration of pension funds. Serve as Secretary to the LEOFF I Disability Board; prepare agenda packets, meeting minutes, disability retirement applications and medical payments. Respond to questions from LEOFF I members and medical providers regarding benefits.
9. Direct, plan, organize, coordinate, and evaluate codification of ordinance services to support City departments and outside agencies in compliance with municipal law including review and codification of ordinances and supervision of code supplement issuance.
10. Serve as custodian of the City Seal, City Code and attest official documents. Operate a variety of office equipment, including computer, Dictaphone, copy machine, fax machine, tape recorder and audio-visual equipment.
11. Communicate with City Council, City departments, citizens, advisory boards and commissions and outside agencies to perform research and provide information as required.
12. Serve as the City’s public records officer.
13. Train, assign, supervise and evaluate the performance of assigned staff. Make recommendations on employment and corrective/disciplinary actions as appropriate.
OTHER JOB FUNCTIONS
1. Demonstrate punctual, regular, and reliable attendance which is essential for successful job performance.
2. Present a positive, professional image; maintain cooperative and effective working relationships; assure excellent customer service with internal and external customers.
3. Execute assignments, projects, and job responsibilities efficiently and within defined timeframes, work independently and effectively with little direction.
4. Demonstrate good judgment and employ critical thinking to execute duties, identify issues, seek solutions, and recommend improvements in support of departmental goals.
5. Provide assistance to staff and higher-level management; participate in resolving operational or interpersonal concerns; participate in training, meetings, and on committees as assigned.
6. Respect the value of diversity in the workplace and the community.
7. Perform other duties as assigned.
KNOWLEDGE, SKILLS AND ABILITIES
• Functions, activities and responsibilities of the City Clerk's office.
• State and local laws and regulations regarding public records, public meetings and legal notices.
• Budget preparation and control.
• Record management systems, techniques and technology.
• Structure and operation of State, County and municipal governments.
• Parliamentary procedures.
• Advanced word processing.
• Applicable federal, State and local laws, codes, regulations, policies and procedures.
• Basic research methods.
• City organization, operations, policies and objectives.
• Use of a computer and associated software such as electronic document management software, Microsoft Office 365, and other programs used by the City.
• Technical record-keeping techniques and requirements.
• Interpersonal skills using tact, patience and courtesy.
• Oral and written communication skills for a variety of audiences.
• Maintain confidentiality of politically sensitive materials and information.
TOOLS AND EQUIPMENT USED
Record management systems, techniques, and technology; use of computers and associated software and hardware; legal database systems.
Bending at the waist and ability to lift up to 25 pounds; sitting for extended periods of time; dexterity of hands and fingers to operate a computer keyboard; hearing and speaking to exchange information; seeing to read complex reports and data.
Office environment. Evening or variable hours to attend meetings.